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Engineering  |  The Polytechnic School

CPT Policy and Instructions

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CPT and Internship Information

The Ira A. Fulton Schools of Engineering aspire to develop leaders who are well-read, well-spoken and knowledgeable about current business practices. Experiential education is recognized as a complementary praxis and integral to the overall academic experience. To this end, the schools offer enhanced curricula, special courses and extracurricular activities to enrich the student’s stay and to offer every student opportunities to achieve the schools’ aspirations. The Polytechnic School allows Masters and PhD students the opportunity to pursue internship opportunities as part of their course requirements for the program. Please be advised that certain programs allow for different requirements for internship credit; please check with your academic advisor about your program’s specific policies regarding the internship course. The Polytechnic School has specific policies, eligibility requirements, and forms that students need to be aware of. Please read through this page carefully to fully understand the CPT process.

CPT Eligibility Requirements

To be eligible for CPT, you need to meet both ISSC’s and The Polytechnic School’s eligibility requirements:

ISSC:

  • Be enrolled in your current degree program for a minimum of one academic year
  • Internship credit should be listed on your initial iPOS submission
  • You must receive academic credit for your internship
  • You must have a physical presence on campus during the fall and spring semester

For more information, please refer to the ISSC CPT website. Please note that international students completing an unpaid internship may not be required to request CPT or enroll in the academic credit. For more information, please visit the ISSC Volunteering and Unpaid Internships website. Please note that all criteria must be met in order to be eligible to participate in the unpaid internship without CPT.

The Polytechnic School:

  • You must be a full time on campus F1 student
  • You must have at least a 3.0 GPA and be in good academic standing
  • You must have an approved iPOS on file with the appropriate internship credit(s) listed in the appropriate semester
  • You must not have completed all your required coursework or required credits
  • You must have a physical presence on campus during the fall and spring semester

For more information, please refer to The Polytechnic School Internship Policy.

The Polytechnic School CPT Policies

Students who wish to complete an internship need to be aware of the following:

  1. Students in graduate programs within The Polytechnic School are allowed no more than 3 credits of 584 Internship credit to apply to their degree plan. Students can choose to divide the 3 credits between two semesters maximum. *If requesting 584 Internship credit for two semesters, the job description and objective for the internship MUST be different for each semester, even if completing an internship with the same company for both semesters.
  2. If completing an applied project with an industry sponsor, it is important to note that an applied project does not also provide internship credit for CPT.
  3. Establish a faculty sponsor who supports of you completing the internship for academic credit. This will be the Committee Chair (as approved on the iPOS).
  4. Select an approved company and internship for your internship experience. The selection of a company and supervisor should be discussed with your faculty sponsor. The company offering the internship opportunity must be registered with ASU Fulton Schools of Engineering Career Services.
  5. The dates of the internship must follow those of the approved internship request. No backdating will be allowed. For example: You’ve enrolled in AMT 584 Internship for summer session C beginning May 16th. You cannot physically begin working your internship until May 16th.
  6. The full application to complete an internship for academic credit must be completed in full no later than two weeks before the start of the semester/session in which the internship is to be carried out. It must clearly spell out the educational experience and what will be learned during that time that cannot be learned from campus courses.
  7. Your supervisor is required to submit an evaluation at the end of your internship to your academic advisor. If your academic advisor does not receive a satisfactory evaluation, you could receive a failing grade (E). This will impact your GPA.
  8. You cannot request CPT if you have completed all your degree requirements and are in continuing registration. If you are preparing to graduate, you should apply for Pre-OPT instead of CPT. Please speak with your academic advisor for more information. Please be advised that the pre-OPT application takes approximately 103 days for processing.
  9. Each credit of internship must require a minimum of 45 clock hours of work.
  10. A technical report of 10 double-spaced pages minimum will be submitted to the faculty sponsor. It is the student’s responsibility to ensure that both the report and evaluation are sent to the faculty sponsor and academic advisor by the due date. For more information, please refer to The Polytechnic School Internship Policy.
  11. 4+1 students are not eligible for 584 internship credit to meet degree requirements.

*For second term internship requests with the same company, please note the following requirements must be met before approval. It’s important to be aware that a second term internship is not guaranteed, even if credit is listed on the iPOS. The purpose of an internship under CPT is to enhance a student’s curriculum outside of the classroom; CPT is not for employment benefits or to provide career opportunities for after graduation. Any requests to extend an internship for employment reasons and without academic justification will not be approved.

To request a second term internship with the same company, please submit the following:

    1. A second internship application form. This form must outline separate objectives for this new internship and how this second internship’s job duties is applicable to the academic program. This cannot match what was identified on the first application.
    2. Employer letter for internship including start date, end date, job title, and supervisor information; and
    3. Signed employer letter clearly stating what objectives were completed within the first internship and clearly describing the objectives and job duties that will be completed within the second term internship. This letter must clearly state how both internship opportunities are different within the job duties and overall objectives. This letter must be on official letterhead and signed by the supervisor.

Instructions and Checklist

If you meet the eligibility criteria listed above, please follow these instructions:

  • Confirm that the CPT internship course is on your iPOS for the appropriate semester and credit hour(s).
  • Complete the following documentation no later than two weeks prior to the semester/session start and email it to polyinternship@asu.edu to request an override for the course:
    • Internship Course Application (linked below)
    • Copy of Position Posting
    • Employer Letter for internship including start date, end date, job title, and supervisor information; and
    • Verification that the employer is registered with ASU Fulton Schools of Engineering Career Services (email confirmation is sufficient).
  • Register for the appropriate semester and bring your completed CPT I-20 packet to ISSC. This process can take 10-14 business days. Your packet needs to include the following:
    • Academic advisor or department letter, printed on official letterhead
    • Employment letter, printed on official letterhead
    • Copy of your approved iPOS with the internship credit(s) listed in the appropriate semester.
    • Photocopy of your passport valid for at least six months into the future
    • Photocopy of recent I-94 arrival record.

Receiving a Grade: When your internship is complete, the internship supervisor must submit an internship evaluation to your academic advisor. The evaluation should confirm successful internship completion and verify satisfactory performance. Additionally, the student will be required to submit a 10 page technical report to their faculty sponsor detailing the learned concepts, techniques, and/or procedures due by the last day of the semester/session in which the internship is registered. It is the student’s responsibility to ensure both report and evaluation are sent to the faculty sponsor and academic advisor by the due date.

Additional CPT Resources

The Polytechnic School Resources

ISSC Resources